21-day free trial · no card required
HVAC work-order software that works where you do.
All-in-one HVAC software for small shops — work orders, scheduling, dispatch, quotes, invoices, and customer history in one place. Built for solo techs and 1-25 person crews, and it keeps working in basements with no signal, syncing the moment you're back online.
$29/month base · 2 users included · $19 per additional user. All features included.
TradeVan- 9:00 AMScheduledMaria GonzalezNo heat — furnace won't ignite · Checklist 0/5
- 11:30 AMEn routeRivera RestaurantRooftop AC maintenance · PM Visit template
- 2:00 PMDoneTom BeckerThermostat replacement · Signed
How it works
Three steps from new request to paid invoice.
- 1
Take the request
A customer fills out your booking link or calls in — log it in seconds, with address, problem, and preferred window.
- 2
Schedule and dispatch
Drag onto the calendar, assign a tech, and send the confirmation. They see it on their phone, online or off.
- 3
Quote, finish, get paid
Quote on site, convert to a work order, capture signatures and photos, then bill — same place, no re-typing.
Features
Works offline, syncs instantly
Write up jobs, quotes, and invoices in the basement or the back of a van. Everything lives on the device and syncs the moment you get signal — no spinners, no lost work.
Checklists + reusable templates
Build a ‘Furnace tune-up’ or ‘AC install’ checklist once and apply it to every matching job. Techs tick items on-site, add notes or extra items as needed, and required items prompt for a reason if skipped.
From request to paid invoice
Capture a service request, schedule the visit, send a quote, convert it to a work order, then bill it — one continuous flow, without re-entering the customer at every step.
Customer-facing emails + PDFs
A confirmation when scheduled, an ‘on the way’ when the tech leaves, and a branded summary with checklist and totals when the job’s done. Customers get a clean PDF and a link — no app to install.
WhatsApp customers from one inbox
Connect your own WhatsApp Business number — routed through TradeVan, included in every plan, no per-message markup. Share a quote or invoice and customers tap through to view it; replies land next to the job, with one tap to turn a conversation into a request.
SMS through your existing phone
Use the shop’s Android phone and your existing carrier plan — install the gateway app, paste a URL and password, and inbound texts arrive in TradeVan. Or connect Twilio, Telnyx, Plivo, or Vonage directly, with the same workflow as WhatsApp.
Team chat anchored to jobs
Talk to your team in a shared channel, or thread the conversation on a specific job. No more losing context in a text chain — the chat lives right next to the work order it's about.
Reports that matter at month-end
Revenue trends, per-tech performance, top customers, and outstanding invoices by age — plus a one-click month close-out: a PDF summary for your bookkeeper and CSVs for QuickBooks.
Built for how HVAC shops actually run
Every plan includes everything below — these pages go deep on the part you care about most.
By what you need
HVAC dispatch software — drag a job onto a tech, their phone updates in seconds.
HVAC work order software — open it in the office, run it from the truck, close it with a signature.
HVAC scheduling software — tech availability windows, on-call rotation, and customer self-booking.
Offline HVAC app — every write path works with zero signal, in basements and crawlspaces.
By shop size
Solo contractors — you're the owner, dispatcher, tech, and office, all at once.
5-technician shops — the point team coordination stops being casual.
Growing shops (10–25 techs) — per-tech revenue, labor hours, and profitability reports.
Affordable pricing for small shops — every feature included, no per-invoice cost.
Not sure a specialized tool matters? See what generic field service software misses for HVAC shops.
One plan. $29 base, $19 per extra user.
Every feature TradeVan builds is included — now and in future releases. Optional add-ons (integrations, AI, premium SMS) are sold separately so we don't bake their cost into your seat price.
See full pricingLess paperwork. More billable hours.
Stop juggling notebooks, texts, and spreadsheets. Get set up in minutes and run your whole day from your phone.
Start 21-day free trial